An efficient quality management system is fundamental to the success of any organization. The first priority before executing a QMS to enhance a project is to make sure the QMS to be executed meets the required standards of your organization. These ten points are a great way to ensure you have a system to implement an outstanding quality plan.
Here are some of the most significant things you must implement to ensure top value for your clients and bring success to their objectives.
- Your QMS must have one central flow of correct information.
This means your strategy must have a central hub for all the steps and procedures that must be followed and this information must be accurate and up to date. This was the topmost priority of Equifax before they bought their own QM system.
- A simple graphic representation of your company's processes
Information is very much easily digested when it is shown in a variety of formats and techniques. Plenty text work is usually boring and hardly ever read except by those who wrote them. That is why it is pertinent to make it graphic form so that everything becomes easier to be understood. Outlining and giving a detailed explanation of what your company does makes it more understandable. You could take it a step further by providing links or a tutorial video where necessary.
Once getting access to the Quality Management System, users would always wish to find the right information they need as a matter of speed and necessity. This means your QMS must have a very good search engine. The information chart must be dynamic and intuitive and the steps and links must be quite easy to follow.
- Simple online access
This should not be so hard although it is quite very important. The information must be easy to access by users either through the Internet or with a local area network. The important criterion is for the information to be easily accessible with the click of a button.
- Select Responsibility and Integrity as the minimum benchmark
A crucial element of a quality management system is the ability to clearly show who is responsible or in charge of certain tasks. A comprehensive accountability chart tree could be quite handy in taking your quality strategy to the next level.
- Provision of data at the process stage with an in-depth analysis and reporting.
This goes hand in glove with the above mentioned point. Your Quality strategy should be able to show other crucial data that are key factors for the business including risk and cost as well as a comprehensive report on them.
- Adaptability of the Quality Management System on all devices
Your QMS must be able to be accessed via different devices and formats. This is because of the times we live in and a lot of people work from remote locations apart from the office. You must adapt your QMS so that it is not inaccessible by users especially in crucial times when there is no time to get to the office environment.
- Be a benchmark for your company
As soon as your QMS encapsulates all your company's procedures and they are well interconnected, to other necessary data and forms, it becomes your AS-IS of the practices of your company. Once this is collated, it can easily be digested and helps improve the overall quality of your quality strategy. With this, you can create a QMS that puts your company on the road to success.